How to Create an Event Host Committee

Fundraising and community engagement events are crucial drivers for nonprofit organizations. However, these events are hard to plan, and nonprofits do not usually have the time or resources to do so. Leveraging the networks and knowledge of a host committee in addition to your own can save your organization time and ensure that your event is a well-run hit.

What does a host committee do?

Host committee members can perform many different roles:

  • Source appropriate event venues
  • Introduce vendor connections (i.e. catering, food, beverage, food, etc.)

  • Increase awareness of the event

  • Boost ticket sales and build an invitation list

  • Secure auction items

When looking for potential members of your host committee, it is important to look for people with strong connections to high-net worth individuals and a widespread personal or professional network. They can capitalize on these connections to plan your event and expand your cause to people in their network.

How do you form a host committee?

These are the six steps in the formation of a host committee:

  1. Set a goal: Establish the amount of funds and how much awareness you want to bring to your event.

  2. Search your network: Find individuals who support your mission. They can be existing donors, volunteers, or community members.

  3. Reach out to potential members: Call or meet these individuals and explain the event.

  4. Make the Ask: Reach out to interested potential members.

  5. Set Expectations: Explain and set clear roles for committee members.

  6. Follow up: Thank your committee with the highest regards for the successful job they did--not just in words but also adding them to future events will be most kind.

Forming a successful host committee is instrumental to a successful fundraising event and future connections to your organization.